About the Position: The Bookstore Fiscal Tech 3 provides
fiscal support for the Western AS Bookstore accounting office and the fiscal
process of the store. The position provides support using independent judgment
in the interpretation and application of a variety of rules and procedures in
fiscal functions. The Fiscal Tech 3 performs detailed fiscal work exercising
independent judgment to make fiscal determinations and to solve issues that
arise.
This position is part of a Washington Federation of State
Employees bargaining unit. New employees
are required to meet the membership requirements of the current collective
bargaining agreement within 30 calendar days of employment.
About the Department: Western Associated Students Bookstore
Position Responsibilities:
Serve as custodian for funds deposited with the Western AS
Bookstore
Prepare daily deposit of receipts and enter to Sales Journal
daily
Review and consolidate receipts, bank deposits and other
fiscal documentation to ensure accountability of funds
Prepare, verify and control Accounts Receivable including:
setting up accounts for federal, state, and local agencies, and departments;
billing and reconciling accounts to financial repository, and collecting past
due accounts
Enter payments for department charges and reconcile account
balance to outstanding charges monthly
Collect NSF charges and reconcile balance monthly
Prepare Excise Tax report monthly
Maintain payroll documentation and approve departmental
payroll as proxy for Fiscal Analyst 4
Assist Fiscal Analyst 4 as needed including but not limited
to: payroll process, check run
procedures, Buy Back procedures, monthly sales reports, month-end procedures,
data base updates
Interpret fiscal policies and procedures; assist in
monitoring and reviewing computer input/output; provide suggestions for
development and maintenance of computerized financial management and budget
development systems
Review and verify fiscal reports for accuracy; investigate
and correct errors to ensure compliance with established accounting procedures
and policies
Assist with operating budget reconciliation
Recommend improved procedures for preparation of fiscal
reports
Enter direct pay invoices into financial system checking
invoices for completeness, approvals and accuracy
Assist with Bookstore accounts payable process including
filing, invoice posting, matching and adjusting returns and credit documents,
vendor maintenance procedures
Reconcile vendor statements and investigate discrepancies
monthly
Records coordinator for Bookstore records archiving
Provide back up for Post Office operations
Perform related duties as required
Required Qualifications:
High school diploma or equivalent
Fifteen quarter hours or ten semester hours of college-level
accounting or bookkeeping
Two years relevant experience in accounting or related
field; An Associate of Arts Degree, or equivalent, in accounting or business
may substitute for one year of required experience
Strong organizational skills and practices
Proven ability to work independently, multitask and
prioritize responsibilities
Effective interpersonal, verbal and written communication
skills and methods
Preferred Qualifications:
Retail accounting experience
Experience with Banner Financial System or equivalent
complex, comprehensive accounting/financial management system
Experience with computerized point of sale inventory
management accounting programs such as Sequoia
Knowledge of accepted accounting, business and retailing
principles and practices and internal control methods
Academic Emphasis: N/A
Job Location: Western Washington University, Bellingham, WA
Salary: New hires typically begin at $2370/month including
an excellent benefits package
Bargaining Union: A
Application Instructions and Requested Documents: Please log
in below and submit your application via WWU's Electronic Application System
for Employment (EASE). Note: You will need to be using Internet Explorer
to fully utilize our online application system.
A cover letter and resume are required and should address
your experience related to the position responsibilities and the required and
preferred qualifications. You may cut
and paste or upload your resume and cover letter as noted on the EASE application.
Please complete the education and work experience section of
the EASE application and submit the names and contact information of three
professional references.
Other Information: Follow Western Employment on Facebook and
WWUEmployment on Twitter
Job Posted: 4/9/2012
Closing Date: 4/23/2012
Recruitment #: 120222
WWU is an equal opportunity/affirmative action employer,
committed to assembling a diverse, broadly trained faculty and staff. Women,
minorities, persons with disabilities and veterans are encouraged to apply. All
new employees must comply with the immunization policy and show employment
eligibility verification as required by the U.S. Citizen and Immigration
Service before beginning work at WWU. A thorough background check will be conducted
on all new hires. For disability accommodation, call (360) 650-3774.
Original posting:
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